LAMBENT PRIVACY & DATA SECURITY POLICY

Lambent Services (“we,” “our,” or “us”) is committed to protecting the privacy, security, and integrity of the personal information entrusted to us by our candidates, clients, and partners. This privacy & data security policy describes how we collect, use, store, and safeguard your information in connection with our staffing and recruitment services.

1. Information We Collect

We collect only the information necessary to provide our services effectively. This may include:

  • Candidate Information: Résumés, work history, education, references, interview notes, and professional credentials.

  • Client Information: Contact details, hiring requirements, job descriptions, and communications relevant to staffing needs.

  • Website & Communication Data: Contact form submissions, cookies, and metadata (e.g., IP address, browser type) used to improve site performance and security.

We do not collect sensitive personal data (such as health, financial, or biometric data) unless it is explicitly required for a legitimate business purpose and with your consent.

2. How We Use Your Information

We use your information solely to support recruitment and placement activities, including:

  • Matching candidates with open positions

  • Communicating about job opportunities or client needs

  • Conducting reference and background checks (with consent)

  • Managing contracts, invoicing, and compliance

  • Improving our services and website experience

We do not sell, rent, or trade personal information to third parties.

3. Data Sharing and Third-Party Access

We share personal data only as necessary to deliver our services, for example:

  • With clients seeking candidates, or candidates applying to client roles

  • With service providers (e.g., payroll processors, cloud-storage platforms, background-check vendors) under strict confidentiality and data-processing agreements

  • When required by law, court order, or regulatory authority

  • All third-party vendors must comply with data protection laws and our security standards.

4. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined above or as required by law. You may request deletion or correction of your data at any time by contacting us at privacy@lambentservices.com.

5. Data Security Measures

We take reasonable and appropriate measures to protect your information, including:

  • Encrypted data storage and secure file transfer

  • Multi-factor authentication for internal systems

  • Access controls restricting information to authorized personnel

  • Routine audits and employee privacy training

  • Use of reputable, compliant cloud service providers

Despite our efforts, no system is 100% secure. We maintain an incident-response protocol to act promptly in the event of any data breach.

6. Your Rights

Depending on your location, you may have rights under privacy laws (including the California Consumer Privacy Act (CCPA) and General Data Protection Regulation (GDPR)), such as:

  • Accessing the data we hold about you

  • Requesting correction or deletion

  • Withdrawing consent for processing

  • Requesting a copy of your data in portable format

We will honor such requests within the timeframes required by law.

7. Updates to This Policy

We may update this Policy periodically to reflect operational, legal, or regulatory changes. The revised version will be posted on our website with an updated effective date.

8. Contact Us

If you have any questions or concerns regarding this Policy or our data practices, please contact:

Lambent Services
Attn: Privacy Officer
Email: office@lambentservices.com
Website: www.lambentservices.com